Recruitment Assistant

Corporate Services – Human Resources

Competition #38

Please apply with a cover letter and resume online at: https://jobbank.brandon.ca/

Position Conditions: This is a full-time, permanent position of 36.25 hours per week. This position is not included in a Collective Agreement. The City of Brandon reserves the right to underfill this position.

Rate of Pay: $60,691.71 - $65,483.41 Annually. (2024 Rates)

Closing Date: Applications will be accepted until the position has been filled.

This competition will include testing and an interview.

PURPOSE OF POSITION

Reporting to the HR Officer, the Recruitment Assistant provides general and administrative support to the HR Generalist section and HR department.

TYPICAL DUTIES AND RESPONSIBILITIES

• Creates, maintains, and completes recruitment documents and files for internal and external job postings
• Creates job postings (requisitions) on Diamond GP
• Updates City internal and external websites for job opportunities including Human Resources FAQ site, and coordinates advertising with external advertising agencies and professional organizations.
• Manages all customer and employee enquiries in a courteous and expedient manner and acts as a resource person for information regarding topics such as employment opportunities, application requirements, and training;
• Manages application process including transfers resumes to competition folders, forwards resumes to hiring managers, and/or screens applications
• Schedules interviews, meetings and books meeting rooms
• Assists in the administration and/or coordination of testing
• Prepares selection documents, including test materials and interview guides
• Assists hiring supervisors with the staffing process, including participating on selection panels for external hires when needed
• Prepares and delivers presentations related to employee orientation
• Facilitates new hire sign up, completing the paper work for payroll and benefits, as well as communicating the City’s Human Resources Policies and benefit plans
• Assists in the staffing process, including contacting employees for recall and maintaining recall seniority data, and ensures proper documentation is processed for hires, re-hires and transfers
• Researches and drafts human resource policies, best practices and general operating guidelines
• Actively participates in department/section business planning as well as internal and external committees and initiatives
• Processes staff change notices in accordance with Collective Agreements or City Policy and monitors approval and filing of same
• Generates a variety of reports through queries in Diamond (Smartlist) for competition files and information related to proper administration of collective agreements
• Prepares correspondence to applicants including offer letters for review and signature of HR Generalists
• Collects and maintains statistical information/measures in Excel and coordinates year end statistical calculations and reporting
• Establishes and maintains files and records specific to other Human Resource operations such as employee files and WCB files, and ensures legislative standards are adhered to
• Coordinates HR participation in, and represents City at, job fairs and symposiums, and provides support services for other special projects
• Prepares general operating guidelines, policies, reports, tables, and minutes as required by the Section
• Performs other duties as assigned which are directly related to the responsibilities of the position.

NOTE: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent.

MANDATORY QUALIFICATIONS & EXPERIENCE

• Grade 12, G.E.D., C.A.E.C., or Mature High School Diploma
• Post-secondary education in a related field with the completion of a Human Resources Management program
• Minimum of two (2) years of office experience or equivalent combination of education and experience to demonstrate ability to perform duties.

WORK CONDITIONS

The Recruitment Assistant works independently and in a team environment.

• Works in a shared and consultative manner with other employees (daily)
• Wide variety of tasks requiring the ability to manage multiple unrelated projects and make independent decisions (daily)
• Self-motivated and quality driven to perform independent projects (daily)
• 25 hour per week.

Please contact HR@brandon.ca for a complete job description

The City of Brandon is committed to an inclusive, barrier free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require an accommodation. If you are interested in finding out more about the City of Brandon job opportunities as soon as they are posted, please follow us on Facebook or X!